Built for the teams behind the infrastructure
ProjectFlowLive helps construction engineering and inspection firms organize the work, communicate with project partners, and document the field record in one place.
Purpose-Built for the Work You Actually Do
Pay quantities trace back to the daily report they came from, and each pay item keeps the photos, tickets and calculations filed against it, so when a number is questioned, the backup is one click away.
Your project record, in one place
Each project's IDRs, quantities, photos, RFIs and change orders, organized in one place.
Daily Reports That Pass Inspection
AI-assisted Inspector Daily Reports built to DOT standards. Field teams submit in minutes from any device. Compliance issues flagged before submission — not during an audit.
This is the program, at work
Captured and calculated in the field on a tablet or phone, and open on your computer when it needs refining.
The daily report
See the daily reportMarkup on the day's photos and plans
Conduit runs dimensioned on a site photo, with the table that adds them up beside it. The picture, the measurements and the quantity are one page of the record.
Try the markup editorCalculations with every step shown
Three areas measured on the photo and a calc box that carries the units to cubic yards, line by line, with who measured, calculated and checked.
Try the calc engineWhy this exists
On a DOT job the work gets measured once, but proving it means digging through field books, tickets, photos and notes, sometimes months later, when the payment depends on it. And when the job closes, what the team learned leaves with the agency's files and the people who did the work.
The intelligence layer that makes the structured record useful
Built on the structured record. AI that answers from your project's own plans, specs and record, and the tools around it.
See It In Action
Watch how ProjectFlowLive transforms complex construction management into streamlined, AI-powered workflows.
Where ProjectFlowLive wins
Four places the record shows the difference. Each card links to a side-by-side comparison with the tools your team already knows — facts, dated, sourced.
Pricing
- ✓Published per seat, by role: inspector $55, project manager $70, administrator $85 a month.
- ✓Founding members: $40 / $55 / $65 — the base rate locked while continuously subscribed.
- ✓Starter Team: $175 a month for one administrator, one project manager and two inspectors.
- ✓An AI allowance is included in every seat; usage past it is an add-on pack, not a surprise on the bill.
- ✓For comparison: Bluebeam lists $260–590 per user per year and Fieldwire $39–89 per user per month (read from the vendors’ pricing pages on 8 September 2026). Procore, HeadLight and Appia quote privately.
Features
- ✓One structured record: the daily report carries quantities, quantities post to the pay-item ledger, and the schedule, the RFPs and the bids live in the same project.
- ✓Plan markups in dated layers by work day, kept as markup sets on the sheet.
- ✓Schedule import from P6 XER, P6 XML and MS Project XML into CPM activities with dependencies.
- ✓Proposals with e-signature, RFPs with sealed bids and addenda, and a bid board — in the same account.
Security and record integrity
- ✓Each company's data is kept separate from every other company's.
- ✓Audit trails and signature records can't be edited or deleted.
- ✓RFIs, change orders and proposals are voided with a reason, not deleted — RFI and change-order numbers stay a permanent chain.
Structured data
- ✓Quantities are entered against the contract's pay items, not typed into a text box.
- ✓IDOT pay items carry their specification section references; the specification text opens in place where it's loaded.
- ✓Every pay item opens its Atlas (what the spec says) and its Ledger (what has happened on this project) from any surface it appears on.
- ✓The AI assistant retrieves from the project's own record, plans and specs — not the open web.
Simple, Transparent Pricing
One price for a solo user. Seat-based for a team: only pay for the roles you need.
Solo
One person, the whole platform
Daily reports, markup, the calc engine, pay items, scheduling, AI and storage — everything a team gets, for the engineer or inspector who works alone. Add seats later and nothing moves.
Only trying it out? Try it free for 30 days. No credit card. One project, up to ten daily reports, every feature for one person; read-only after 30 days unless you choose a plan.
Team
per seat, by role
Every account starts with 1 Admin seat. Add Inspector and PM seats as your team grows.
Enterprise services (private hosting on your cloud, construction customizations, custom integrations, dedicated infrastructure, white-label) — request enterprise services.
Custom Enterprise Solutions
ProjectFlowLive can run as your own private deployment and be shaped to your construction program.
Private hosting on your cloud
A dedicated, single-tenant ProjectFlowLive on AWS, Microsoft Azure or Google Cloud, in the region you choose, inside your own data boundary.
Construction customizations
Your agency's forms, your pay item catalog, your daily report layout and your review steps, built to how your program already works.
Custom integrations
Connections to the systems you already run: scheduling, accounting, document control and agency portals.
Dedicated infrastructure
Your own database, storage and compute, sized to your program, with backups set to your requirements.
White-label
Your name and branding on the platform your field teams and project partners sign in to.
Onboarding and training
White-glove setup of your projects, pay items and templates, and training for your inspectors, project managers and administrators.